Detailed Arrangements for Hostel Residence

CW Chu College is committed to offering hostel residence for the first four years during regular school terms to every student (whether local or non-local) irrespective of his/her accommodation need or home distance from the University, according to the specifications below.

• By the first four years, it means to count 8 academic terms starting from your first admission to CUHK as an undergraduate.  Hostel accommodation during summer terms is treated separately.
• The student is still in the normative study period of his/her major programme. If you are admitted with Advanced Standing or via Senior year admission channel, your normative study period, and thus our hostel offer, may be less than four years / eight academic terms.
• Any gap period of residence due to exceptions is also counted towards the four-year offer. Exceptions include student participation in outbound exchange/ internship programmes, disciplinary or public health issues, or the closure of the hostel as a result of epidemic, disaster, safety concern, or social unrest.
• The student is paying the full meal fee for communal dinners of the term.  In very special cases, a student may only need to pay a partial meal fee approved by the College.
• Students may apply for hostel residence beyond the fourth year for various reasons, including longer normative study period or approved leave/ suspension of study.  The application shall be reviewed by the Student Affairs Committee only if spare hostel places are available.
• For students in the MBChB programme, hostels will usually be provided by the University in the Prince of Wales Hospital in the last two years of clinical studies.

Additional Hostel Accommodation

When there are extra hostel places in the College, the College may accept application for hostel accommodation in addition to the above Fully Residential offer.  Students looking for such accommodation are required to submit a special application to the Student Affairs Committee in advance for approval.  Besides the concern of need, the student’s previous engagement in and contribution to College life are essential consideration.  Some valid cases are listed below as examples.

• In the event of approved leave or suspension, the College may provide residence beyond the fourth year, provided that the normative period of the student concerned has also been extended by the University.
• Students in programmes with normative periods of more than four years may need continuing residence beyond the fourth year. This normally does not apply to students in the MBChB programme, who will usually have hostels provided in the Prince of Wales Hospital in the last two years of clinical studies.
• For students beyond their normative periods, residence will rarely be provided.

Attendance for Communal Dinners and Activities

In normal circumstances, attendance to communal dining (CD) and College activities is a crucial requirement of passing (PP grade) the non-credit bearing courses (GECW 1000/ 2000/ 3000/ 4000) in College General Education. CD is a mandatory activity for all students enjoying the four-year full residence. With the suspension of College meal plan in Term 1, 2024–25 (students may refer to mass email Ref: #014/ 2024–25 for details), a new activity requirement is set for CWC students in Term 1 with details as follows:

(i) All CWC students assigned to the above CGE courses in Term 1, 2024–25 are required to participate in 5 activities accepted by the College for receiving a PP grade this term.

(ii) The new activity requirement stated under (i) is also applicable to students who have been granted CD exemption by the Dean of Students (DoS) in Term 1.

(iii) For Year 1 students taking GECW1000, their attendance at the 4 compulsory sessions of Extended Orientation in September 2024 will also be counted.

Eligible Activities

To fulfill the requirement of 5 activities, any physical or virtual activities chosen from the following list are considered acceptable:

• Any planned or upcoming activities covered in their year plans for 2024–25 and organized by the official student bodies of CWC (e.g. Student Honour Code Committee) and/or new student clubs recognized by the College. Activity organization also counts.*
• Any planned or upcoming activities organized by the College Office and Resident Tutors (RTs) formally announced via the College mass email and other promotional channels.
• Any sports activities arranged by the College or jointly organized with other official units.
• Participation, as an audience/ performer/ participant etc., in face-to-face or virtual cultural activities (broadly defined) organized by the College or other units within or outside the University (including other CUHK units/ Faculties/ Departments/ Programmes/ outside organizations). These activities include but not limited to concerts, plays, dramas, films, operas, cultural tours, art fairs, museum tours, talks, workshops, conferences etc.

* Note: As a matter of principle, service should be completely voluntary without any other motives. Therefore, activities organized by the CWC Service Team (whether joining as Service Team Members or general participants) will not be counted.

Attendance Taking

Records of participated College activities: recorded by the College within two weeks upon completion of each activity at Registration and Attendance System (here)

Online Record Form for ‘Self and Significant Others” programme: students to submit by 2 Dec 2024 (Mon, 5:30 pm) (here)

Online Record Form for Cultural Activities: students to submit by 2 Dec 2024 (Mon, 5:30 pm) (here)

Dining Fee

The cost of dining will be based on what the caterer charges. The dining fees for the academic year 2024–25 are as follows: